Invoicing App for Kenya (Accept M-Pesa on Invoices)
Updated 2026-08-01
PaidSeal lets a Kenyan freelancer or business send a professional invoice and get paid by M-Pesa (till, paybill or Send Money) right on the invoice’s payment page — alongside card, bank transfer and other methods. It is free to start, works on web and mobile, and reconciles the payment to the invoice automatically where an API exists, or with a customer-reports → merchant-confirms step where it does not — so an invoice is never marked paid on an unverified claim.
Why M-Pesa invoicing is hard in Kenya
Most invoicing tools are built for cards, so Kenyan businesses fall back to “pay my till and text me a confirmation.” That leaves no link between the M-Pesa payment and the invoice: the balance, status and books are updated by hand, and mismatched or forgotten payments are common. Even tools that mention M-Pesa often leave you to mark invoices paid manually, with no reconciliation.
How PaidSeal accepts M-Pesa on an invoice
PaidSeal treats a payment method as a description, not an integration project. You (or PaidSeal’s ZI² Intelligence, from a one-sentence prompt) define the method — “M-Pesa till 12345”, a paybill number, or Send Money to a number — and it appears on every invoice’s hosted payment page with clear instructions and a reference. Where a provider connection exists, the payment is verified and the invoice is marked paid on its own; where it does not, the customer taps “I’ve paid”, the merchant confirms receipt in one tap, and only then is the invoice settled.
- Professional invoice in ~30 seconds — describe the job in plain language, review, send.
- Paid to an account you own — money goes to your M-Pesa or bank; PaidSeal never holds funds.
- Reconciled to the invoice — balance, status and history stay correct, no spreadsheet matching.
Free to start, built for how Kenya gets paid
The free plan creates and sends professional invoices with a payment link at no cost and no card required. A client can pay by M-Pesa from the invoice page on any phone — no app or account to install on their side. The same invoice can also accept card, bank transfer, PayPal, and other local methods, so a business billing both local and diaspora or international clients uses one tool for all of them.
Frequently asked questions
- Does my client need an app to pay an M-Pesa invoice?
- No. The client opens the invoice’s secure payment page on any phone and follows the M-Pesa instructions — no app, account or login needed.
- Is an M-Pesa payment marked paid automatically?
- Where the method has a provider connection, yes — it is verified and reconciled automatically. Otherwise the client’s report stays “awaiting confirmation” until you confirm receipt; an invoice is never marked paid on an unverified claim.
- Is PaidSeal free to use in Kenya?
- Yes — the free plan creates and sends professional invoices with payment links at no cost, no card required. Paid plans add higher limits and advanced features.
- Can I invoice international clients too?
- Yes. The same invoice can accept card, bank transfer, PayPal and other methods in major currencies, so you bill local M-Pesa clients and cross-border clients from one place.
Create a free invoice now